Administration Executive - Lisbon

About OMEGA Systems

We’re a dynamic and innovative software company providing platforms across multiple gaming industries. We work closely with our clients, we move fast, and we’re here to empower our clients and their creations.  We’ve built our system from the ground-up, and we’re proud of it – and the proof of our success is in the bigger and better portfolio of clients we continue to build around the world.

Your Role

  • Performing a variety of administrative tasks, including dealing with post and filing
  • Basic bookkeeping
  • Maintaining financial Excel spreadsheets
  • Determining matters of top priority and handling them accordingly
  • Coordinating travel arrangements
  • Preparing expense claims
  • Providing secretarial and administrative support such as compiling and preparing reports, presentations, and correspondence
  • Participating and organising events, such as tradeshows
  • Organising of company branded merchandise
  • Ensuring employees have equipment they require
  • Keeping the board meeting rooms clean and supplied with any consumables and ensuring that any equipment functions properly
  • Keeping contact information of employees, customers, suppliers, and external partners up to date
  • Assist with the organising of an office move
  • Any other administrative and secretarial duties, as requested by management

About You

We’re looking for an outstanding individual to help support our CEO and CAO.
You’ll be joining a team of like-minded professionals in a fast-paced, fulfilling environment.

Your Skills

  • Excellent written and verbal communication skills
  •  Integrity and professionalism
  • Excellent command of written and spoken English
  • Familiarity with office organization and optimization techniques
  • A high degree of multi-tasking and time management capability
  • Knowledge of office management systems and procedures
  • Good working knowledge of MS Office applications
  • Discretion and confidentiality



We hope to hear from you soon!